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Tips for Choosing an Event Venue

Picking a good event venue is a vital part of event planning. You should know as much as you can about the place so you can tell if it’s really what you want and need. You want no surprises on this big day, so you have to do a little homework to know all the essentials beforehand. As you probably know, there are lots of things to consider when renting a venue, from setup and cleanup times to energy fees to room lighting and more. Prior to searching for prospective event venues, considering the following:

Your Needs

First off, get a good idea of the number of guests who will be attending, the room setup you want, your capacity needs, the time of the event and your budget. If you are aware of what you need as against what you want, you can prioritize more effectively in terms of what must stay and what you may give up if called for.

Research Before Visit

When looking an event venue, you can save time and energy by just searching online and making a phone call or two. This initial part of your research can tell you a whole lot about your prospective location, such as availability, the general appearance of the place and the cost. You have to know what questions to ask, and you need to write them down to make sure you don’t forget anything.

Here are some you might consider:Below are a few that you may consider:The following are some that you might consider: Do you have a room good for this number of attendees? Are you available on this date? How much does the room rent for? Do you have a minimum spending requirement for food and beverage? Can I view your menu online or can you email it to me? Does the room allow natural lighting (or anything important to you)?

Site Visits

Once you have done your initial research, pick at least three of your best options and set up a visit with every one of them. There’s no need to stay so long, but you should have an hour at least so you can inspect the place to the last details. This is exactly why you need to do your online research and phone calls first. Personal visits don’t only take up your time, but they cost you some too.

The Neighborhood

Besides a venue having everything that you need for your event, you should also ensure that the neighborhood will be safe for everyone. Spend some time driving around the place to get a feel for it. You can also use this time to know what establishments are close by, like cafes, malls, etc. Of course, you’d like to make the place as safe and convenient as possible for everybody who will be there during your event.

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